Instructions for Lobbyists Filing Online
Instructions for Lobbyist User ID Requests
If you have registered as a lobbyist using paper forms at any time since 2003, the Commission has already created a User Profile from the principal lobbyist name that was listed on your previous registration. Please scroll through the lobbyist name list first to see if this name is listed. If your name is listed, select this name and continue completing this form to receive your User ID and Password. Otherwise, use the following directions to get your User ID Request.
If you will be filing online for the first time, it will be necessary for you to apply for a User ID and Password before you can file your Lobbyist Registration and Bimonthly Reports online.
Principal Lobbyist Name:
If the principal lobbyist is an organization, type in the organization's name. If the principal lobbyist is an individual, type in the format: last name, first name.
Please Note: You must report the full legal name of the lobbyist. Do not use abbreviations or acronyms.
If there is already information for a Lobbyist in the Commission's current database, you may be able to retrieve this data by clicking on "Retrieve info". If data populates the remaining fields on this form, you must review and, if necessary, make corrections to the data. If no data appears, you must complete the fields as required.
Responsible Person:
The User ID and Password will be issued to the person responsible for filing the Lobbyist Registration and Bimonthly Reports. In the case of an individual principal lobbyist, this person is the individual listed in the principal lobbyist name field. In the case of an organization, this person is the organization's chief administrative officer.
Additional Lobbyists:
If the Principal lobbyist is a retained individual or organization, all other lobbyists employed by such retained organization or individual may be listed as additional lobbyists on this request. If the principal lobbyist is an employee of the client, only those lobbyists employed by such client may be listed as additional lobbyists on this request. As an alternative, separate User ID Requests can be filed by each employee lobbyist. Do not list a separately retained lobbyist on an employed lobbyist User ID Request; he/she must file a separate request.
After you have completed and submitted this form, you will be directed to print and sign an application form that must be NOTARIZED and mailed to the Commission before you will receive your ID and Password.
Your User ID and Password will be sent to the e-mail you have provided on your application. Please be sure your e-mail is correct before you hit the submit button.
Please Note: Keep your User ID and Password in a safe place. Do not reveal your Password to anyone, including Commission Staff. Commission Staff do not have knowledge of or access to your Password. If you forget your Password, the person listed a s the responsible party on your affidavit must send a signed written request to our office before a Password will be re-sent.
If any of the information that you have provided to obtain the User ID and Password changes, you must inform the Commission of these changes by updating your Lobbyist profile through the "View/Manage the Lobbyist Profile" section of the Lobbyist menu.
Instructions for Lobbyist Profile Update Form
You must use this form to update the profile information you provided for your User ID request. Upon approval, these changes will automatically be applied to any future registration(s)/bimonthly reports you will file.
- An explanation of all changes must be noted in the comment box.
- Changes made to the principal lobbyist name will be subject to Commission approval and may need additional documentation.
- Changes made to the responsible person name will require that a new electronic filing authorization form/application be printed and signed by the new person and submitted to the Commission office prior to approval. This form must also be NOTARIZED. Upon Commission approval the old User ID/Password will be denied access and a new User ID/Password will be sent to the e-mail listed on the Profile Update form.
- Changes made to additional lobbyists (adds or removes) will only be applied to new registrations and their respective bimonthly reports. In order to effectively add or modify the name of an additional lobbyist in an existing registration and its associated bimonthly reports, you must also amend each existing registration and if applicable, each existing bimonthly report. In order to remove an additional lobbyist from an existing registration you must go to the Lobbyist Registration Termination form found in the Lobbyist Menu.
Instructions for On-Line Lobbyist Registration
NEW: Beginning with 2005-2006, all lobbyist registrations are to be filed on a biennial basis (i.e., one registration covers the years 2005-2006). Registrations filed late for 2002, 2003 and 2004 will still only cover a one-year period. If the lobbyist has been retained, employed, or designated to lobby by December 15, the Statement of Registration must be filed by January 1.
If the lobbyist has been retained, employed, or designated to lobby on a date after December 15, the Statement of Registration must be filed within 15 days of such date, unless, however, the lobbyist actually incurs or receives combined reportable compensation and expenses exceeding $2,000, the Statement of Registration must be filed within 10 days of such date.
Principal Lobbyist Information:
If any of the principal lobbyist information changes, you must make changes to your Lobbyist Profile through the "View/Manage the Lobbyist Profile" section of the Lobbyist menu.
Additional Lobbyists:
Only names listed in your Lobbyist Profile form will appear in this section of your registration. You should review this list to make sure it is current prior to filling in your registration. Click "remove" to delete any lobbyist(s) who will not be lobbying for this client for this registration period. To add additional lobbyist(s), you must go to the "View/Manage the Lobbyist Profile" in the Lobbyist menu.
Client Name:
You should review the list of client names in the Commission's database. If you select from a client currently in the database, all client fields will populate. Please review this information to ensure it is accurate and make any changes that are necessary. If your client is not in the Commission's database, you must report the full legal name of the client. Do not use abbreviations or acronyms. In the case of a client that begins with "New York" or "New York State," list "New York" or "New York State" in parenthesis after the rest of the client name. Examples: "New York Association of Counties" is listed as "Association of Counties (NY)"; "New York State Sheriff's Association" is listed as "Sheriff's Association (NYS)".
Third Party:
The Commission has determined that a lobbyist who is retained by a client on behalf of a third party and meets the registration requirements, must register and disclose the name, address, and phone number in the third party fields of this Lobbyist Registration.
Subject, Person Lobbied, Bill Number, Procurement Contract, Executive Order and Tribal-State Compact Fields:
In order to expedite data entry of large numbers of data items in these fields, you may choose to copy and paste data from another document into these fields. (See copy and paste directions at the bottom of these Lobbyist Instructions.)
Contract/Authorization:
The Lobbying Act requires that a copy of a signed, written lobbying agreement be submitted with your registration. Such agreement must specify what period of the year or biennial period is covered and must disclose the terms and dollar amount of compensation.
If you do not have a written lobbying agreement, as is often the case with employed lobbyists, a written authorization, signed by the chief administrative officer of the client or employer, can be substituted and must be submitted along with a written summary of your oral agreement. The terms and amounts of your compensation or salary must be disclosed. Authorizations, which are not signed by the Chief Administrative Officer of the client, will not be accepted.
Please note: Unsigned contracts/authorizations will not be accepted and will not extend the due date for submission.
The contract period start date is the first date this contract/authorization was in effect. The end date is the last date this contract/authorization is in effect. These dates do not have to coincide with the beginning or end of a calendar year, for an annual registration, or a biennial period, for a biennial registration. For open-ended contracts, you must show the beginning and end of the calendar year or biennial period for which you are registering.
On-line lobbyists have the option of either mailing in a copy of the signed contract/authorization or uploading a scanned copy of the signed contract/authorization to attach to their filing. Mailed-in contracts/authorizations must have the registration confirmation number written on the top page. Contracts/authorizations can be uploaded during the completion of the individual registration or through the "Manage Contract/Authorization Files" section of the Lobbyist menu.
Declaration:
If the individual responsible for filing the registration and reports on behalf of the principal lobbyist has changed, you must inform the Commission prior to submitting your filing by updating the Lobbyist Profile through the "View/Manage the Lobbyist Profile" section of the Lobbyist menu.
REGISTRATION FEE: ALL FEE PAYMENTS ARE NONREFUNDABLE UPON SUBMISSION OF YOUR REGISTRATION FORM.
Fee Schedule:
For 2005-2006 and beyond: A $200 nonrefundable registration fee is required to be submitted with each Lobbyist Statement of Registration filed for the biennial period if a lobbyist anticipates exceeding $5,000 in compensation and expenses for any year in the biennial period. No registration fee is required to be submitted with a biennial Lobbyist Statement of Registration if the lobbyist will not exceed $5,000 in compensation and expenses. Any biennial Lobbyist Statement of Registration submitted after January 1 of the second calendar year of the biennial period shall be accompanied by a prorated registration fee of $100. Please note: This prorating does not apply to biennial Lobbyist Registrations that are filed late and cover the entire biennial period or a portion of both calendar years within the biennial period. In this case, a $200 fee is due at the time of submission.
For 2004 Only: A $100 nonrefundable registration fee is required to be submitted with each Statement of Registration, if a lobbyist anticipates exceeding $5,000 in compensation and expenses. No registration fee is required to be submitted with the Lobbyist Statement of Registration for 2004 if a lobbyist will not exceed $5,000 in compensation and expenses. Please note: A Statement of Registration must still be filed if a lobbyist anticipates expending, incurring or receiving combined reportable compensation and expenses between $2,000 and $5,000.
Prior to 2004: Any lobbyist required to file a Lobbyist Statement of Registration for any calendar year prior to 2004 must pay a $50 registration fee with each original Statement of Registration filed annually by the lobbyist for that year.
PAYMENT MODE: BEGINNING IN NOVEMBER 2004, REGISTRATION FEES MAY BE PAID BY CREDIT CARD OR BY CHECK.
Credit Card Payment: You may choose to pay your fee online with Visa, MasterCard or American Express. Please review the rate schedule carefully since all fees are nonrefundable.
Check Payment: You must type in your check or money order number on your registration form. Upon receiving your confirmation number for your registration, you must write this number on your check to facilitate processing. A fee may be charged for a returned check.
Miscellaneous: Your registration application will not be approved until the Commission receives your registration fee (if applicable) and contract/authorization.
To facilitate processing and approval time, please write your confirmation number on your check (if not paying by credit card) and contract/authorization (if not uploading) and mail promptly to the Commission at: New York State Commission on Public Integrity, 540 Broadway, Albany, New York 12207.
Instructions for Managed Contract/Authorization Files
This menu can be used to upload signed lobbying contracts/authorizations that have been scanned into your computer as a file. It is suggested, that when scanning, you name the file using the following extension: .gif.
If you will be submitting more than one registration, it is suggested that you use this menu first to upload all of your contracts/authorizations. Then, as you complete each registration on-line, you can select and assign from the previously uploaded and unassigned contract/authorization files.
Instructions for Lobbyist On-Line Registration Amendment Form
IMPORTANT INFORMATION FOR 2005-2006 REGISTRATIONS: Prior to 2006, all 2005-2006 Registrations were only required to be filed for non-procurement lobbying activities. Effective in January 2006, the type of lobbying activity has been extended to include procurement lobbying. Consequently, all lobbyists registered prior to 2006 need to review and if necessary amend their Registration to show the type of lobbying in effect for 2006: Nonprocurement, Procurement or Both. Similarly, three new fields have been added for 2006 for identifying procurement contracts, executive orders and tribal state-compacts anticipated to be lobbied on. Lobbyists need to change the default from "Check if not known at this time" to "Add new field data" if known at this time. Finally, any contracts covering these new lobbying activities in 2006 must be attached to your Registration Amendment.
If any of the information contained in your registration changes during the year or biennial period, including the lobbying agreement, a Lobbyist Registration Amendment form must be completed and filed within 10 days of the change.
Please note: Pre-filled information from the Lobbyist User ID Request form that makes up the Lobbyist profile, (i.e., lobbyist name, address and responsible person), can only be changed by going to the View/Manage the Lobbyist Profile page found in the Lobbyist menu.
Since changes to Type of Lobbying, Level of Government, Type of Lobbyist, Client Name, Third Party Name and Contract/Authorization fields require Commission approval, you must provide a detailed explanation of changes made to these fields in Comments Box.
Contract/Authorizations:
If your contract/authorization filed with your registration does not cover the second year of a biennial registration, you must file a registration amendment form and submit any amended contract or authorization within the 10 day period. You must mail or upload a copy of your signed contract/authorization if the contract terms have changed. Your amended registration will not be approved until our office receives the amended contract/authorization.
Registration Amendment Form Fee Schedule:
Please read the following information carefully to determine if you are required to submit a fee with your amendment.
ALL FEE PAYMENTS ARE NONREFUNDABLE UPON SUBMISSION OF YOUR AMENDED REGISTRATION FORM:
For 2005-2006 and Beyond: In general, no fee is required for an amended biennial Statement of Registration, provided an original is on file for that same biennial period. However, if subsequent to the filing of a biennial Statement of Registration for which no fee was submitted, the lobbyist later exceeds the $5,000 threshold, an amended biennial registration must be filed within 10 days accompanied by a $200 registration fee ($100 in the case where a prorated fee is applicable - See Registration Fee Schedule).
For 2004 Only: In general, no fee is required for an amended biennial Statement of Registration, provided an original is on file for that year. However, if subsequent to the filing of a 2004 Statement of Registration for which no fee was submitted, the lobbyist later exceeds the $5,000 threshold, an amended registration must be filed within 10 days accompanied by a $100 registration fee.
Prior to 2004: No registration fee is required to be submitted by the lobbyist with an amended Lobbyist Statement of Registration provided an original is on file.
Payment Mode
You may pay by check or credit card, if filing online.
Check Payments: You must type in your check number or money order number on your amendment form. Upon receiving your confirmation number for your registration, you must write this number on your check to facilitate processing. A fee may be charged for a returned check.
Credit Card Payments: You may choose to pay online with Visa, MasterCard or American Express. Please review rate schedule and choose amount carefully since fees are NONREFUNDABLE.
Instructions for On-Line Lobbyist Registration Termination Form
If your lobbying contract/authorization is terminated prior to the end of the biennial period (2005-2006 and beyond) or the calendar year (2004 and before) for which you are registered and you do not anticipate that it will be extended, you must complete the first section of this form within 30 days of such termination date. (Your client is also required to complete a similar form within 30 days.)
In addition, both parties must still file all required reports, covering all lobbying activity up to the effective date of such termination, by their statutory due dates.
The second section of this form must be completed within 30 days of the termination of any additional lobbyist listed on your registration form. This will remove such lobbyist from all new bimonthly reports for this client in the remainder of the registration. In order to terminate an additional lobbyist from all future registration forms, you must remove the additional lobbyist from your profile by completing a Profile Update form in the "View/Manage the Lobbyist Profile."
Instructions for On-line Lobbyist Bimonthly Report Form
You must file a bimonthly report for each bimonthly period covered by your registration even if no compensation or expenses have been paid, incurred or received during that period.
NEW: Beginning in November 2004
Bimonthly Reports may be submitted online even though you have not received approval from the Commission for your online registration.
There are six reporting periods:
January 1 - last day of February -- (Report is due
March 15)
March 1 - April 30 -- (Report is due May 15)
May 1 - June 30 -- (Report is due July 15)
July 1 - August 31 -- (Report is due September 15)
September 1 - October 31 -- (Report is due November 15)
November 1 - December 31 -- (Report is due January 15)
Principal Lobbyist Information:
If you have any changes to make to the pre-filled principal lobbyist information, you must go to the View/Manage the Lobbyist Profile in the Lobbyist menu.
Additional Lobbyists:
All additional lobbyists listed in your profile or added through a Registration Amendment Form will automatically appear in this part of the bimonthly report. You should review this list and delete the names of any individuals who did not actually lobby during this period by clicking on the "remove" button beside their name. This will delete the name for this period only, not permanently. If any of these lobbyists are no longer lobbying for the principal lobbyist, you must permanently remove their name from the Registration by going to the Lobbyist Registration Termination Form in the Lobbyist Registration Details Menu.
If after reviewing the list of additional lobbyists, you need to add new additional lobbyists, you will need to amend your registration for this client by going to your "Lobbyist Registration Details Menu."
Client Information:
If you have any changes to make to the client information, you must amend your registration for this client by going to the Lobbyist Registration Details Menu.
Compensation:
shall mean and include any salary, fee, gift, payment, benefit, loan, advance, or any other thing of value paid, owed, given, or promised to the lobbyist by the client or employer for lobbying. For reporting purposes, "Reportable Compensation" shall include any such compensation paid or owed to the lobbyist for the purpose of lobbying during that period.
Expenses:
shall mean any expenditures incurred by or reimbursed to the lobbyist for lobbying activities, except with respect to those items and events specifically exempted from the definition of a gift. Reportable expenses include, but are not limited to the following: advertising, telephone, electronic advocacy, food, beverages, tickets, entertainment, parties, receptions or similar events, advocacy rallies, consultant services, expenses for non lobbying support staff, and courier services.
The following are not reportable Lobbying or Reimbursed expenses:
- Payments or expenses incurred by the lobbyist for their own sustenance, lodging and travel.
- Expenses directly incurred for the printing, reproduction, and mailing of letters, memoranda, or other written communications, which do not exceed $500 in any calendar year. Once the $500 threshold is met, however, the entire cost must be reported.
- General office overhead (e.g., rent, heat, electricity).
- Contributions reportable pursuant to Article 14 of the Election Law.
- Ordinary membership dues paid to an organization that is registered to lobby.
All expenses must be disclosed in Lobbying Expenses, including expenses that are or will be reimbursed during the period in which they are incurred or expended. In addition, if the lobbyist receives the reimbursement for these expenses during the reporting period, they must also disclose this amount under Reimbursed Expenses.
An expense in excess of $75 must be fully identified and include the name of the person or entity to whom it was paid, as well as the purpose for which it was paid. If any portion of this expense is attributable to one individual in an amount in excess of $75, that individual's identity must be disclosed. Expenses below $75 may be reported in the aggregate.
In cases where it is not possible to determine exact dollar amounts (such as photocopying, phone bills, in-house printing and reproduction expenses), good faith estimates of such costs, based on generally accepted accounting procedures, may be used.
Subject, Person Lobbied, Bill Number, Procurement Contract, Executive Order, and Tribal-State Compact Fields:
In order to expedite data entry of large numbers of data items in these fields, you may choose to copy and paste data from another document into any of these fields. (See copy and paste directions at the bottom of the Lobbyist Instructions.)
Record Keeping and Documentation of Expenses:
You must be able to document any expense of more than fifty dollars by receipt of canceled check for a period of three years from the date of filing. It is important to note that the Commission conducts random audits of filings pursuant to the Lobbying Act. These audits may require lobbyists to produce books, records, papers or memoranda relevant and material to the preparation of the selected filing.
Declaration:
If the individual responsible for filing the report has changed, you must inform the Commission prior to submitting your report by updating the Lobbyist Profile through the View/Manage the Lobbyist Profile selection of the Lobbyist menu.
Instructions for On-line Lobbyist Bimonthly Report Amendment
Use this form if any of the information that you provided in your bimonthly reports needs to be amended/changed after it has been submitted.
Since such changes will be reviewed and approved by the Commission, you must provide a detailed explanation of changes in the Comments Box.
Please Note: Pre-filled Principal Lobbyist information can only be changed by going to the "View/Manage the Lobbyist Profile Amendment" page found in the Lobbyist menu. Similarly, pre-filled Client information can only be changed by amending this registration through the Lobbyist Registration Details menu.
Additional Lobbyists: Additions and removals of names to this section will only affect the bimonthly report being amended by this form and the original registration.
Instructions for On-line Lobbyist Disbursement of Public Monies Bimonthly Report Form
Section 1-l of the Lobby Law provides that beginning January 1, 2008, any lobbyist required to file a Statement of Registration with the Commission who in any lobbying year reasonably anticipates that during the year they will expend, incur or receive combined reportable compensation and expenses in an amount in excess of $5,000 in connection with any attempts to influence a determination by a public official, or by a person or entity working in cooperation with a public official, with respect to the solicitation, award or administration of a grant, loan, or agreement involving the disbursement of public monies in excess of $15,000, will be required to file a NYS Lobbyist Disbursement of Public Monies Report.
These reports are in addition to those required of lobbyists and public corporations by sections 1-h and 1-i of the Lobby Act. The reports are required to be filed in accordance with the same schedule applicable to the filing of lobbyist bimonthly reports. The NYS Lobbyist Disbursement of Public Monies Reports are required to be filed only for bimonthly reporting periods during which the lobbyist has made any attempts to influence a public official with respect to disbursement of public monies relating to activities described in Section 1-l, or receives compensation or reimbursement of expenses for such activities.
There are twelve reporting periods per biennial reporting period:
January 1 - last day of February -- (Report is due
March 15)
March 1 - April 30 -- (Report is due May 15)
May 1 - June 30 -- (Report is due July 15)
July 1 - August 31 -- (Report is due September 15)
September 1 - October 31 -- (Report is due November 15)
November 1 - December 31 -- (Report is due January 15)
PLEASE NOTE: Timely reports are those that are filed on-line on or before the due date.
Principal Lobbyist Information:
If you have any changes to make to the pre-filled principal lobbyist information, you must go to the View/Manage the Lobbyist Profile in the Lobbyist menu.
Additional Lobbyists:
List each individual associated with the principal lobbyist who engaged in public monies lobbying activities for this client during this period.
Client Information:
You should review the list of client names in the Commission's database. If you select from a client currently in the database, all client fields will populate. Please review this information to ensure it is accurate and make any changes that are necessary. If your client is not in the Commission's database, you must report the full legal name of the client. Do not use abbreviations or acronyms. In the case of a client that begins with "New York" or "New York State" list "New York" or "New York State" in parenthesis after the rest of the client name. Examples: "New York Association of Counties" is listed as "Association of Counties (NY)"; "New York State Sheriff's Association" is listed as "Sheriff's Association (NYS)".
What are reportable compensation and reportable expenses?
"Reportable Compensation" shall mean and include any salary, fee, gift, payment, benefit, loan, advance, or any other thing of value paid, owed, given, or promised to the lobbyist by the client, or employer, for activities covered by Section 1-l. For reporting purposes, "Reportable Compensation" shall include any such compensation paid or owed to the lobbyist for such purposes.
Reportable expenses are any expenses expended, received or incurred for activities covered by Section 1-l.
Reportable expenses include, but are not limited to, the following:
Advertising, telephone, electronic advocacy, food, beverages, tickets, entertainment, parties, receptions or similar events, advocacy rallies, consultant services, courier services, and expenses for non-lobbying support staff and retained lobbyists payments for lobbying employees' salaries.
What expenses are not required to be reported?
Expenses for political contributions pursuant to Article 14 of the Election law.
Payments or expenses incurred by the lobbyist for their own personal sustenance, travel, and lodging.
General office rent and utility expenses of the lobbyist.
Expenses directly incurred for printing, mailing, and reproduction of letters, memoranda, or other written communications are not reportable until such expenses exceed $500 in any calendar year; however, once this amount has been exceeded, the entire cost is reportable.
Ordinary membership dues paid to an organization that is registered to lobby.
All expenses must be disclosed in Lobbying Expenses, including expenses that are or will be reimbursed during the period in which they are incurred or expended. In addition, if the lobbyist receives the reimbursement for these expenses during the reporting period, they must also disclose this amount under Reimbursed Expenses.
Can certain expenses be estimated?
Yes. In cases where it is not possible to determine exact dollar amounts (such as photocopying, phone bills, in-house printing and reproduction expenses), good faith estimates of such costs, based on generally accepted accounting procedures, may be used.
Description of Grant, Loan or Agreement involving disbursement of public monies and Name of Person, Organization or Legislative Body lobbied Fields:
In order to expedite data entry of large numbers of data items in these fields, you may choose to copy and paste data from another document into these fields. (See copy and paste directions at the bottom of these Lobbyist Instructions.)
Declaration:
If the individual responsible for filing the reports on behalf of the principal lobbyist has changed, you must inform the Commission prior to submitting your filing by updating the Lobbyist Profile through the "View/Manage the Lobbyist Profile" section of the Lobbyist menu.
Retention Requirements for filings:
All bimonthly reports filed with the Commission must be retained by the lobbyist for three years.
MISCELLANEOUS LOBBYIST INFORMATION
Lobbying Act Prohibitions
There are two prohibitions in the Lobbying Act:
The Lobbying Act prohibits retaining or employing any lobbyist and the acceptance of any such retainer or employment by any lobbyist where the compensation is contingent on the outcome of such lobbying activity. This is a Class A misdemeanor.
The Lobbying Act also prohibits a lobbyist from offering or giving a gift with a value exceeding $75 to a Public Official. (Definitions of "gift" and "Public Official" can be found in the Statute.) A violation of this provision is a Class A misdemeanor for first time offenders and a Class E felony for those previously convicted of same within the preceding five years. Further, such lobbyist is subject to a civil penalty fine of up to $25,000.
Effective January 2006, the Lobbying Act prohibits a lobbyist from engaging in lobbying activities concerning a governmental procurement during the restricted period as defined in §1-c(m) of the Act by contacting any other person within the procuring agency who has not been designated to receive communication relative to the government procurement; or any person in a state agency, other than the state agency conducting the governmental procurement. A first-time violation of this provision may subject the lobbyist to a civil penalty of up to $10,000. Subsequent violations of this provision within four years of the initial violation may subject a lobbyist to a civil penalty fine of up to $25,000 and such lobbyist will be prohibited from engaging in lobbying for a period of four years.
Late Filings
First time filers will be charged a late filing fee of $10 per day for each day the required filing is late. All others will be charged a late filing fee of $25 per day for each day the required filing is late.
Penalties for Non-Filers
Failure to file a statement or report may subject the lobbyist to a civil penalty fine of up to $25,000. In addition, a lobbyist may be guilty of a Class A misdemeanor for a first time failure and a Class E felony for subsequent failures.
Retention Requirements for Filings
All biennial statements filed with the Commission must be retained by the Lobbyist for three biennial filing periods (six years). All annual registrations and reports must be kept for a period of three years.
Miscellaneous Filing Information
Copy and Paste Directions for Subject, Person Lobbied, Bill Number, Procurement Contract, Executive Order and Tribal-State Compact Fields:
Full Page:
- Open up document from which you would like to extract data.
- From the Menu at the top of the screen select Edit and then hit the Select All button. This will capture all the data on the document page.
- Select Edit Copy and this will copy all contents in the document.
- Minimize document and go to on-line application. Go to appropriate section on the form (Add New Subject, Add New Person or Add New Bill) and click to open this text box. Make sure the mouse cursor is in this section and select Edit Paste. All data that you just copied from the document is pasted in the exact same format into this form's text box.
Portion of Page:
If you only want to copy a certain portion of text on a page, do the following:
- Open Up documents from which you would like to extract data.
- Highlight with mouse only the portion of text that you want to copy.
- Select Edit Copy and this will copy all the text content that you highlighted.
- Minimize document and go to on-line application. Go to appropriate section on the form (Add New Subject, Add New Person or Add New Bill) and click to open this text box. Make sure the mouse cursor is in this section and select Edit Paste. All data that you just copied from the document is pasted in the exact same format into this form's text box.
Saving Your Forms To Work On Later:
Beginning in November 2004, you may choose to save your partially completed registration or report to finish at a later time rather than to submit immediately. It is important to note that a saved form cannot be counted as a submission for filing purposes or to meet filing deadlines. Nor can the Commission staff retrieve or submit a report you have chosen to save. Please be sure to review your saved form queue found on the Lobbyist Menu page on a regular basis to finish and submit all of your saved reports by their filing deadlines to avoid late fees or civil penalty fines.
Please Note: If you do not save your form and there is no activity for 30 minutes while logged on to this application, the application will automatically log you off and your data will be lost.